Bids
The City of Pleasanton conducts public bidding for numerous products and services. Listed below is information regarding current bids. For additional information, contact the individual listed with the specific bid.
- RFP: Fire Alarm and Communication System Retrofit Project
- RFQ: School Crossing Guard Services
- Utilities – Sewer Root Foaming Services
- Valley Avenue Soundwall Repair
- Stormwater System Management Plan
- Comprehensive Facility Improvements: Energy Efficiency and Resilience
- Annual Street Resurfacing & Preventative Maintenance
- Request for Qualifications for Geologic Hazard Abatement District Observation, GIS Mapping, and Recommendation Services
- RFQ for On-Call Services for Landscape Architecture Services
- Request for Proposal – Landscape Maintenance Services
- RFQ – In-Kind Senior Service Programs
- Request for Proposal – Collection Agency Services
- Traffic Signal Maintenance and Emergency Repair Services
- On-Call Plan Review, Permitting and Field Inspection Services for The Building and Safety Division
- REQUEST FOR QUALIFICATIONS & PROPOSALS (RFQ/P) Design, Supply and Installation of Replacement Play Apparatus for Del Prado and Moller Parks
- Environmental/CEQA On-Call Consultants
- Request for Proposal – City of Pleasanton Travel Action Plan
The City of Pleasanton Public Works Department also lists bids on Bidnet Direct.
Current Bids
REQUEST FOR PROPOSALS FOR FIRE ALARM AND COMMUNICATION SYSTEM RETROFIT PROJECT
**Complete RFP packet will be posted by Tuesday, June 17**
The City of Pleasanton is seeking a Request for Proposals for a turnkey solution for the retrofit and replacement of the City’s existing fire alarm systems at the Public Works Department Corporation Yard, the Library, and the Police Station totaling 12 buildings and approximately 140,000 square feet. The work does not anticipate changes to the fire sprinkler systems but may require minor changes if compliance issues are found during the review. The existing fire alarm control systems are outdated and no longer in a serviceable condition and will require replacement of the panels, alarms, horns and other associated equipment with relocation of devices to meet current standards. A paging/communication system will be added for the Corporation Yard and Library facilities. The work shall include but not be limited to: review of existing systems, design of updated systems, fire alarm panel replacements, strobes, annunciators, pull handles, electrical feed to relocated panels, conduit, conductors, patching and painting of existing walls and ceilings for device relocations where necessary and raising the fire sprinkler exterior main backflow device above ground at the Library. The work will take place while buildings are occupied by staff and the public with extra care and special working hours required. The estimated project cost is $1.7 million for all three locations. The City of Pleasanton (City) anticipates working with a single qualified bidder at three locations through design, construction, and testing for an estimated duration of ten months. Submit bid proposal in a sealed package marked with the delivery due date and “RFP – Fire Alarm Retrofit Project No. 23457” prior to 11 a.m. Wednesday, July 16, 2025. Proposals will be received by the City of Pleasanton City Clerk’s office: In-person, Civic Center, at 123 Main Street, Pleasanton, CA 94566 By mail to City Clerk, City of Pleasanton, P.O. Box 520, Pleasanton, CA 94566 By Express Courier only, send to City Clerk’s Office 123 Main Street Proposals will not be opened at the time of submission. Proposals will be opened by the Evaluation Committee and results will be made public on the City’s bid website. Proposals received after the time and date specified above will be considered nonresponsive and will be returned to the bidder. Incomplete proposal documents, unsigned proposals, or proposals signed by an individual not authorized to bind the prospective bidder will be considered non-responsive and rejected. Attending a pre-bid meeting is mandatory for prospective bidders to submit a proposal for this project. Subcontractors are not required but are welcome to attend. Two pre-bid meetings are scheduled, and prospective bidders must attend one of the meetings to submit a proposal. The pre-bid meeting will include a mandatory walk through all three locations. Public parking is available. Each location requires individual security access procedures, and the meeting will start promptly at the time identified to sign into the location and verify identification. Photographs will not be allowed at the Police Station. Attendees will be required to sign out at each location. A pre-bid meeting is scheduled on Thursday, June 19, 2025, at 8 a.m. Attendees will meet outside the Library main entrance, 400 Old Bernal Ave, Pleasanton. After meeting at the Library and Police Station, driving directions will be given to continue the meeting at the Public Works Department Corporation Yard. The meeting should conclude between 11:30 a.m. and 12 p.m. A pre-bid meeting is schedule on Tuesday, June 24, 2025, at 8 a.m. Attendees will meet outside the Library main entrance, 400 Old Bernal Ave, Pleasanton. After meeting at the Library and Police Station, driving directions will be given to continue the meeting at the Public Works Department Corporation Yard. The meeting should conclude between 11:30 a.m. and 12:00 p.m. Any questions related to this RFP shall be submitted in writing. No oral question or inquiry about this RFP shall be accepted. Questions shall be submitted before 4 p.m. Wednesday, July 9, 2025, to the attention of Tom Mucha, Associate Engineer, via email.
Project Number | CIP No. 23457 | ||||
Advertisement Date | June 13, 2025 | ||||
Bid Date | July 16, 2025 by 11:00am | ||||
Submittal Addresses |
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Online Bid Packet | |||||
Contact | Tom Mucha, Associate Engineering (925) 931-5659 | ||||
Online Bid Response | Online Bid Response is not available for this City Bid. |
RFQ: School Crossing Guard Services
The City of Pleasanton is seeking qualifications from experienced contractors to provide comprehensive school crossing guard services at designated intersections and crosswalks within the city. In partnership with the Pleasanton Unified School District, the selected contractor will be responsible for all aspects of crossing guard operations at selected sites, including personnel recruitment, training, supervision, scheduling, and administration. Key Details: Response Deadline: June 17, 2025 by 2:00 PM Submission: Electronic submission required via email Contact: Captain Kurt Schlehuber at [email protected] Requirements: Minimum 3 years of experience, proper licensing and insurance, comprehensive background check capabilities, and established training programs The City is committed to ensuring safe passage for students, families, and community members throughout school zones. Qualified contractors must demonstrate the ability to provide reliable, professional crossing guard services during school commute hours. For complete RFQ details, requirements, and submission instructions, download the full document below. All questions regarding this RFQ should be directed to Captain Kurt Schlehuber.
Project Number | 2025-01 CMO | ||
Advertisement Date | June 3, 2025 | ||
Bid Date | June 17, 2025 by 2:00 pm | ||
Submittal Addresses |
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Online Bid | RFQ | ||
Contact | Captain Kurt Schlehuber (925) 931-5205 | ||
Online Bid Response | Online Bid Response is not available for this City Bid. |
Utilities – Sewer Root Foaming Services
The City of Pleasanton is seeking proposals from experienced licensed contractors to perform routine “As-Needed Services” related to performing root foaming in existing sanitary sewer mains and manholes.
Project Number | pwd 25.603 | ||
Advertisement Date | May 29, 2025 | ||
Bid Date | June 18, 2025 by 11:00am | ||
Submittal Addresses |
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Online Bid | RFP Attachment II Addendum No 1 | ||
Contact | Daniel Villasenor, Management Analyst | ||
Online Bid Response | Online Bid Response is not available for this City Bid. |
VALLEY AVENUE SOUNDWALL REPAIR
**In order to be an eligible bidder, all bidders must request to be added to the plan holder list. Please see Notice to Bidders for more information.** In general, this work consists of repairs to existing soundwalls including placement of new tube steel in drilled piers; connection to existing precast concrete soundwall panels with expansion anchors in drilled holes; sidewalk removal and replacement; landscape removal; and placement of new wood cladding. The project is located along Eastbound and Westbound Valley Avenue from west of Blackbird Drive to East of Greenwood Road. The Engineer’s cost estimate for the project is $1,800,000. Bid specifications and plans will be linked to this posting no later than Thursday, May 29.Project Number | CIP No. 18437 | ||||
Advertisement Date | May 23, 2025 | ||||
Bid Date | July 09, 2025 by 11:30am | ||||
Submittal Addresses |
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Online Bid Packet | Bid Set Special Provisions | ||||
Contact | Sidi Cruz-Phillips, Engineering Technician II | ||||
Online Bid Response | Online Bid Response is not available for this City Bid. |
Stormwater System Management Plan
The City of Pleasanton (City) is seeking high quality and responsible services from a qualified and experienced firm to develop a Stormwater System Management Plan (SSMP) that will provide condition assessments of all assets (a portion of the piping network), develop a new hydraulic model to assess existing and future system capacity, and develop a Capital Improvement Plan with recommended projects for the rehabilitation of the existing system and future flow needs.Project Number | pwd 25.601 | ||
Advertisement Date | April 30, 2025 | ||
Bid Date | June 18, 2025 by 11:00am | ||
Submittal Addresses |
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Online Bid Packet | RFP Attachment II Attachment III Attachment IV Sample Agreement | ||
Contact | Daniel Villasenor, Management Analyst | ||
Online Bid Response | Online Bid Response is not available for this City Bid. |
Comprehensive Facility Improvements: Energy Efficiency and Resilience
The City intends to select a qualified Energy Service Company (ESCO) for the development, implementation, and monitoring of comprehensive facility upgrades and infrastructure modernization that provides sustained efficiencies, increased resilience, and cost savings for the City’s operating budget.
Project Number | |||||
Advertisement Date | April 24, 2025 | ||||
Bid Date | May 27, 2025 by 2:00 PM | ||||
Submittal Addresses |
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Online Bid Packet | RFQ Facility Upgrades Addendum | ||||
Contact | Megan Campbell, Associate Planner (925) 931-5610 | ||||
Online Bid Response | Online Bid Response is not available for this City Bid |
Annual Street Resurfacing & Preventative Maintenance
In order to be an eligible bidder, interested parties must contact the city and request to be added to the plan holders list. Please see Notice to Bidders for more information. There are two components to this project: The first component is preventative maintenance work in preparation for the City’s Annual Slurry Seal Project; the second component is the Annual Street Resurfacing Project work. The preventive maintenance work includes approximately 30,000 square feet of full-depth HMA repair (dig-out) and 12,000 pounds of crack sealing on various streets in preparation for approximately 740,000 square feet of slurry-seal work that the City will perform under a separate contract. The preventative maintenance work shall be completed no later than August 29, 2025. The Annual Street Resurfacing Project work involves resurfacing approximately 1,230,000 square feet of existing pavement (approximately 12,500 tons HMA) and approximately 100,000 square feet of full-depth HMA pavement repair on various streets with HMA overlay, HMA overlay with paving mat, HMA overlay over cold-planed pavement, or HMA overlay over the cold-in-place recycle pavement. The project also includes the installation of asphalt leveling course in various locations, wedge grinding or milling, adjusting manholes and valve boxes, etc. to grade, traffic striping and pavement legends, pavement markers, traffic signal loops, traffic control and any necessary coordination with other projects occurring within the vicinity of the project site. The contractor shall furnish all labor, materials, equipment, incidentals, transportation and other necessary services to complete the work in accordance with these Project Plans and Special Provisions. The Engineer’s cost estimate for the project is $4,100,000.
Project Number | CIP 25503 | ||||
Advertisement Date | April 15, 2025 | ||||
Bid Date | May 07, 2025 by 2:00 PM | ||||
Submittal Addresses |
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Online Bid Packet | Bid Set Specifications & Special Provisions Addendum 01 bid result | ||||
Contact | Huy Ho, Associate Civil Engineer (925) 931-5663 | ||||
Online Bid Response | Online Bid Response is not available for this City Bid |
Request for Qualifications for Geologic Hazard Abatement District Observation, GIS Mapping, and Recommendation Services
The City of Pleasanton’s Public Works Department is requesting qualifications/proposals (RFQ) for geologic/geotechnical engineering Consultants to provide observation, GIS mapping, and recommendation services for four existing Geologic Hazard Abatement Districts (GHADs) within the community. The term of contract will be (5) five years beginning on July 1, 2025, and extending until June 30, 2030. This RFQ describes the scope of services, the necessary components of the Statement of Qualification proposal, the Consultant selection process, and a sample copy of the Standard Professional Services Agreement. This RFQ also describes the required format for the submitted Statement of Qualifications. Please see linked RFQ packet for more information.
Project Number | |||||
Advertisement Date | April 11, 2025 2:00pm | ||||
Bid Date | May 07, 2025 by 2:00pm | ||||
Submittal Addresses |
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Online Bid Packet | RFQ Addendum01 | ||||
Contact | Tommy Nguyen, Associate Civil Engineer (925) 931-5661 | ||||
Online Bid Response | Online Bid Response is not available for this City Bid |
RFQ for On-Call Services for Landscape Architecture Services
The City of Pleasanton’s Public Works Department is currently seeking to retain a maximum of three (3) landscape architecture firms for on-call services. The term of the contract will be three (3) years, with an option to extend annually afterward to a maximum of five (5) years. The total contract amount will be a not-to-exceed, aggregate amount of five-hundred thousand dollars ($500,000). Anticipated services are for project design and construction activities and may include but are not limited to: general consulting, planting and irrigation design, plan checking, Capital Improvement Program project design, computer or manual drafting, 3D renderings, and other tasks associated with landscape architecture design, construction, and/or operation as assigned and directed by the Director of Public Works. These services will provide support for the Landscape Architecture Section of the Engineering Division for various city capital improvement and private development-related projects. This Request for Qualification (RFQ) describes the Scope of Services, the necessary components of the Statement of Qualification, the consultant selection process, and a sample copy of the Standard Professional Services Agreement. This RFQ also describes the required format of the submitted Statement of Qualification. Please see the attached RFQ for more information.
Project Number | |||
Advertisement Date | April 03, 2025 | ||
Bid Date | April 30, 2025 by 2:00 PM | ||
Submittal Addresses |
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Online Bid Packet | RFQ Addendum #1 | ||
Contact | Matt Gruber, Landscape Architect 925-931-5672 | ||
Online Bid Response | Online Bid Response is not available for this City Bid |
Request for Proposal – Landscape Maintenance Services
The City of Pleasanton is seeking Requests for Proposals (RFP) for landscape maintenance services at the City’s five lighting and landscape maintenance districts. Services may also include additional services, which will be billed as “extra work” at the direction of the City Landscape Architect or their designee (all references hereafter to the Landscape Architect shall include their designee). The selected contractor will provide the following landscape maintenance services: Ponderosa Landscape Maintenance District, 1984-1 Windsor Landscape Maintenance District, 1993-1 Bonde Ranch Landscape Maintenance District, 1993-2 Moller Ranch Landscape Maintenance District, 1994-1 Oak Tree Farm Landscape Maintenance District, 1995-1 Supervision and Management Monthly Work Schedule Submittals Please see attached RFP for more information.
Project Number | PWD 25.70 | ||
Advertisement Date | April 03, 2025 | ||
Bid Date | April 30, 2025 by 2:00 PM | ||
Submittal Addresses |
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Online Bid Packet | RFP | ||
Contact | Matt Gruber, Landscape Architect 925-931-5672 | ||
Online Bid Response | Online Bid Response is not available for this City Bid |
RFQ – In-Kind Senior Service Programs
This is a RFQ for In-Kind Senior Service Programs including Case Management, Companionship Visits and Foot Care Support for seniors in need in the community. – Bid should be submitted electronically to the City Clerk by deadline.
Project Number | |||
Advertisement Date | March 28, 2025 | ||
Bid Date | April 28, 2025 by 5:00pm | ||
Submittal Addresses |
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Online Bid Packet | RFQ | ||
Contact | Michele Crose, Assistant Director, Library and Recreation 925-931-5347 | ||
Online Bid Response | Online Bid Response is not available for this City Bid |
Request for Proposal – Collection Agency Services
The City of Pleasanton (City) is requesting proposals from qualified firms and agencies to provide collection services for the City’s delinquent customer accounts. The City desires to enter into an agreement for professional services with a qualified firm or agency who can demonstrate competency and experience in providing collection services. The agreement will be for a period of three years with an option to renew for an additional two years. The City seeks an experienced and effective contractor that minimizes City costs, maximizes the use of available technology, provides excellent client service, and performs thorough and complete collections.
Project Number | |||
Advertisement Date | March 27, 2025 | ||
Bid Date | April 14, 2025 by 2:00pm | ||
Submittal Addresses |
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Online Bid Packet | City of Pleasanton RFP for Collection Agency Services FY25 | ||
Contact | Erika Newsome, Junior Accountant 925-931-5401 | ||
Online Bid Response | Online Bid Response is not available for this City Bid |
Traffic Signal Maintenance and Emergency Repair Services
This Request for Proposals (RFP) solicits quotes for equipment maintenance and emergency repair services for one hundred twenty-four (124) signalized intersections and seventeen (17) rectangular rapid flashing beacons / pavement lights.
Project Number | |||||
Advertisement Date | March 27, 2025 | ||||
Bid Date | April 10, 2025 2:00pm | ||||
Submittal Addresses |
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Online Bid Packet | 01 Maintenance RFP 2025 02 Agreement for Maintenance Services 2025 03 Scope of Work 2025 | ||||
Contact | Eric Kurz Traffic, Signal Tech III (925) 931-5668 | ||||
Online Bid Response | Online Bid Response is not available for this City Bid |
On-Call Plan Review, Permitting and Field Inspection Services for The Building and Safety Division
Provide as-needed services including plan review, inspections for building inspection and code enforcement, and permit technician services.
Project Number | |||
Advertisement Date | March 24, 2025 | ||
Bid Date | April 18, 2025 by 5:00 pm | ||
Submittal Addresses |
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Online Bid Packet | On-Call Building Consultant RFP | ||
Contact | Rob Queirolo, Chief Building Official 925-931-5310 | ||
Online Bid Response | Online Bid Response is not available for this City Bid |
REQUEST FOR QUALIFICATIONS & PROPOSALS (RFQ/P) Design, Supply and Installation of Replacement Play Apparatus for Del Prado and Moller Parks
The City of Pleasanton is seeking an experienced firm, team or manufacturer’s representative (a “firm”) to work with City staff to provide layout/design services and to supply and install new play apparatus for the Del Prado Park and Moller Park playgrounds. See the attached Exhibit “A” for site location map, play apparatus photos, and playground area plans and details. The budget for this project has been set at $500,000 total. Please see attached RFQ/P for more information.
Project Number | |||
Advertisement Date | March 17, 2025 | ||
Bid Date | April 10, 2025 by 2:00pm | ||
Submittal Addresses |
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Online Bid Packet | RFQP Park Play Apparatus Replacement 2025 Addendum No. 1 Addendum No. 2 | ||
Contact | Matt Gruber, Landscape Architect 925-931-5672 | ||
Online Bid Response | Online Bid Response is not available for this City Bid |
Environmental/CEQA On-Call Consultants
The City of Pleasanton Community Development Department is seeking to retain up to five firms to provide on-call environmental/CEQA consulting services. The term of the contract will be three years (FY 2025/26 through FY 2028/29) with up to two additional one-year extensions. The selected firms will be placed on an official list of qualified consultants who may be called upon to provide assistance with preparation of CEQA documents on an as-needed basis. Anticipated services may include but are not limited to preparation of Environmental Impact Reports, Initial Studies/Negative Declarations or Mitigated Negative Declarations, Addendums, and preparation of related technical studies. These services will support the Community Development Department in its overall work program, including and review of development applications, and CEQA documentation to support City-sponsored planning efforts and projects.
Project Number | |||
Advertisement Date | March 13, 2025 | ||
Bid Date | April 3, 2025 by 2:00pm | ||
Submittal Addresses |
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Online Bid Packet | On-Call CEQA Consultant RFQ With Attachment | ||
Contact | Megan Campbell, Associate Planner | ||
Online Bid Response | Online Bid Response is not available for this City Bid |
Request for Proposal – City of Pleasanton Travel Action Plan
The City of Pleasanton was awarded a Federal Safe Streets and Roads for All (SS4A) grant to develop Pleasantonʼs first Citywide Pleasanton Travel Action Plan (PTAP). The City is requesting proposals from firms qualified to perform the following: -Assist the City of Pleasanton develops a Travel Action Plan that will: –Support elements of the US DOT Safe Systems Approach with objectives that produce safer people, safer roads, safer vehicles, safer speeds, and post crash care –Address the eight (8) components the US DOT considers essential in developing an Action Plan: Leadership Commitment and Goal Setting, Planning Structure, Safety Analysis, Engagement and Collaboration, Equity Considerations, Policy and Process Changes, Strategy and Project Selections, Progress and Transparency –Address eligibility needs for the Highway Safety Improvement Program (HSIP), California and Federal Active Transportation Program, and implementation projects funded by SS4A programsProject Number | 24265 | ||||
Advertisement Date | February 24, 2025 | ||||
Bid Date | March 24, 2025 by 2:00pm | ||||
Submittal Addresses |
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Online Bid Packet | RFP Addendum #1 | ||||
Contact | Cedric Novenario Sr. Traffic Engineer (925) 931-5658 | ||||
Online Bid Response | Online Bid Response is not available for this City Bid |