Bids

REQUEST FOR PROPOSALS FOR FIRE ALARM AND COMMUNICATION SYSTEM RETROFIT PROJECT

The City of Pleasanton is seeking a Request for Proposals for a turnkey solution for the retrofit and replacement of the City’s existing fire alarm systems at the Public Works Department Corporation Yard, the Library, and the Police Station totaling 12 buildings and approximately 140,000 square feet. The work does not anticipate changes to the fire sprinkler systems but may require minor changes if compliance issues are found during the review. The existing fire alarm control systems are outdated and no longer in a serviceable condition and will require replacement of the panels, alarms, horns and other associated equipment with relocation of devices to meet current standards. A paging/communication system will be added for the Corporation Yard and Library facilities. The work shall include but not be limited to: review of existing systems, design of updated systems, fire alarm panel replacements, strobes, annunciators, pull handles, electrical feed to relocated panels, conduit, conductors, patching and painting of existing walls and ceilings for device relocations where necessary and raising the fire sprinkler exterior main backflow device above ground at the Library. The work will take place while buildings are occupied by staff and the public with extra care and special working hours required. The estimated project cost is $1.7 million for all three locations. The City of Pleasanton (City) anticipates working with a single qualified bidder at three locations through design, construction, and testing for an estimated duration of ten months. Submit bid proposal in a sealed package marked with the delivery due date and “RFP – Fire Alarm Retrofit Project No. 23457” prior to 11 a.m. Wednesday, July 16, 2025. Proposals will be received by the City of Pleasanton City Clerk’s office:   In-person, Civic Center, at 123 Main Street, Pleasanton, CA 94566    By mail to City Clerk, City of Pleasanton, P.O. Box 520, Pleasanton, CA 94566 By Express Courier only, send to City Clerk’s Office 123 Main Street Proposals will not be opened at the time of submission. Proposals will be opened by the Evaluation Committee and results will be made public on the City’s bid website. Proposals received after the time and date specified above will be considered nonresponsive and will be returned to the bidder. Incomplete proposal documents, unsigned proposals, or proposals signed by an individual not authorized to bind the prospective bidder will be considered non-responsive and rejected. Attending a pre-bid meeting is mandatory for prospective bidders to submit a proposal for this project. Subcontractors are not required but are welcome to attend. Two pre-bid meetings are scheduled, and prospective bidders must attend one of the meetings to submit a proposal. The pre-bid meeting will include a mandatory walk through all three locations. Public parking is available. Each location requires individual security access procedures, and the meeting will start promptly at the time identified to sign into the location and verify identification. Photographs will not be allowed at the Police Station. Attendees will be required to sign out at each location. A pre-bid meeting is scheduled on Thursday, June 19, 2025, at 8 a.m. Attendees will meet outside the Library main entrance, 400 Old Bernal Ave, Pleasanton. After meeting at the Library and Police Station, driving directions will be given to continue the meeting at the Public Works Department Corporation Yard. The meeting should conclude between 11:30 a.m. and 12 p.m. A pre-bid meeting is schedule on Tuesday, June 24, 2025, at 8 a.m. Attendees will meet outside the Library main entrance, 400 Old Bernal Ave, Pleasanton. After meeting at the Library and Police Station, driving directions will be given to continue the meeting at the Public Works Department Corporation Yard. The meeting should conclude between 11:30 a.m. and 12:00 p.m. Any questions related to this RFP shall be submitted in writing. No oral question or inquiry about this RFP shall be accepted. Questions shall be submitted before 4 p.m. Wednesday, July 9, 2025, to the attention of Tom Mucha, Associate Engineer, via email.