The plan shows that most assets are well-maintained and will provide the City with a proactive, data-driven tool to plan ahead and preserve Pleasanton’s service levels and high quality of life.
At its December 16 meeting, the Pleasanton City Council received an update on the first two phases of the City’s new Asset Management Plan, a multi-year effort to develop a comprehensive, data-driven understanding of the City’s assets, their condition, and the estimated costs to repair and replace them over time.
Phases 1 and 2 of the Asset Management Plan focused on identifying and inventorying the assets the City owns and manages, assessing their current condition, and estimating their expected lifecycles. Through this work, the City identified and documented over 200,000 assets citywide. The initial findings show that the City’s General Fund-supported infrastructure, valued at more than $4 billion, is in good condition. Current assessments estimate approximately $63 million annually in General Fund needs over the next 10 years to maintain the assets in good condition.
“I was pleasantly surprised to find that 94 percent of our general fund assets are in good condition or better, and I think our community should be proud of that,” said Pleasanton Mayor Jack Balch. “This is not only a testament to the work before us tonight, but also to years of leadership and thoughtful decision making that have helped ensure we remain as prudent as possible with our limited resources while also continuing to deliver the level of service our residents expect.”
Overall, the City Council was pleased with the initial findings about the state of the City’s infrastructure. Council Member Eicher expressed his gratitude to City staff during the meeting, stating that the condition of its assets was a direct reflection of the “quality of work that our employees have put into maintaining and managing the City.”
The City’s Asset Management Plan will serve as a dynamic tool for City staff and the City Council, establishing a baseline understanding of its assets and laying the foundation for future planning, funding, and policy decisions. As part of the initial phases, the City’s assets have been organized into the following main categories: Buildings (22,000+), Parks and Trails (5,300+), Fleet (386), Callippe Golf Course (800+), Utilities (89,000+), Roadways (47,000+), Public Art (80), and Pioneer Cemetery (120). Each category was further structured to demonstrate how these assets support essential City services, such as water and sewer, public safety, and recreational programs.
The first step in developing the plan was to define an “asset.” For the City, an asset is something that lasts more than one year and requires ongoing investment, maintenance, and eventual replacement. In the public sector, assets support community services, and decisions on how they are managed are informed by factors such as access to services, service quality, risk, and community expectations.
Work on the Asset Management Plan started 18 months ago and is being developed in three phases. Phase 1 established the foundational asset hierarchy, level-of-service, and lifecycle framework to guide data collection, cost analysis, and prioritization in later phases. Phase 2 focused on completing the asset inventory, conducting high-level condition assessments, and developing estimated replacement costs. Phase 3, currently in progress, will build on this work by assessing asset risks and long-term financial needs.
Phase 3 is expected to be completed this spring and will assess asset risk and criticality, evaluate how different funding scenarios affect future asset conditions, and identify tradeoffs across asset categories. This phase also includes integrating these findings with the City’s existing computerized maintenance programs and staff training to enable a comprehensive, regularly updated asset management system for City assets.
Once completed, the Asset Management Plan will function as a long-term framework to guide the City in planning and inform future budgeting and funding decisions for asset replacement or repair. It will also provide essential insights to develop the future Capital Improvement Program and Repair and Replacement Program, set annual budget priorities, and support long-term planning, including the Facilities Master Plan.
“The Asset Management Plan is a planning tool that will support transparent decisions and discussions about how the City balances public safety, service delivery, and quality of life as infrastructure needs evolve,” said Gerry Beaudin, Pleasanton City Manager. “It represents another step toward preparing for the future by using data and technology to shift from reactive to proactive management of the City and its assets.”
Staff plans to present the final plan to the City Council in early 2026, including additional analysis and planning scenarios to support policy decisions on how to best address the City’s infrastructure needs over time. Further updates will be provided as the next phase of the Asset Management Plan is completed.