Electronic Planning Submittal

Due to the State and Alameda County Health Department shelter in place order, the Planning Division will have limited services until May 3, 2020 (subject to extension). During this time, the Planning Division will only be accepting electronic submittals.

 

Electronic Submittal Instructions

Applications may be submitted 24 hours, seven days a week by uploading the Application for Development Review and required submittal documents by selecting the Submit Now link below. Please note, applications are processed during normal business hours, Monday through Friday between 8 a.m. to 5 p.m. Refer to the applicable Application Submittal Requirements handout to understand the information, exhibits and materials required for your project. Review the electronic format requirements listed below. Hard copy submittals will not be accepted during the temporary closure.

 

When uploading your application and submittal documents, please include a list of the attachments you are uploading in the message dialog box. Staff will confirm via email when your application and submittal documents have been accepted. If your application requires payment, please include the name and telephone number of the person responsible for payment in the message dialog box so we may contact you/them for payment. All payments must be by credit card via phone and will be processed on Tuesdays and Thursdays only. After receipt and payment (if applicable), your project will be assigned to a staff Planner. Please allow 2-3 business days for the staff Planner to contact you.

 

 

Application Types

The following application types will be processed as Formal Review and require payment: 
  • Cottage Food
  • Design Review (commercial projects only, subject to staff review/action)
  • Extension of Approval (Administrative or Minor Subdivision/Parcel Map only)
  • Lot Line Adjustment
  • Outdoor Dining/Display (except for outdoor dining in ROW with alcohol service)
  • Over-Height Fence Permit
  • Sign Design Review
  • Temporary Conditional Use Permit (except for Home Boutiques)

The following application types will be processed as Preliminary Review and do not require payment. After the shelter in place order has been lifted, please coordinate with your staff Planner on the applicable next steps. Payment will be required when the project becomes a formal application.

  • Administrative Design Review (existing residential properties only)
  • Conditional Use Permit
  • Design Review (all others)
  • Extension of Approval (Tentative Map)
  • General Plan Amendment
  • Home Occupation, Non-Exempt
  • Minor Conditional Use Permit
  • Outdoor Dining/Display (in ROW with alcohol service)
  • Planned Unit Development
  • PUD Modifications
  • Rezoning
  • Specific Plan Amendment
  • Tentative and Parcel Maps
  • Variances 

 

Electronic Format Requirements

Please adhere to the following electronic format requirements when preparing your submittal:

  • PDF:  All electronic documents must be PDF (portable document format).
  • File Size: File size maximum is 100MB.
  • Unsecured Settings:  Choose “unsecured” on your security settings to enable staff to mark up the documents or create comments/notes.
  • Plan Orientation:  All drawings/plans must uniformly use landscape orientation. Maintain a uniform page position and page size for all plans (architectural, landscape, civil, etc.).
  • Separate PDFs:  Create a separate PDF for each sub-trade (architectural, landscape, civil, etc.) or submittal item (plans, technical reports, narrative, etc.).
  • Documents:  All supplemental documents, technical reports, project narrative, etc. must be in PDF format. Each document shall be saved in a separate file. The name of the document shall start with the project address followed by the document name. (see example below)
  • Stamp Location:  Provide a 3-inch high x 5-inch wide clear space on the cover sheet or first page of each pdf in the lower right quadrant for jurisdiction stamps.
  • Scale, Legibility and Legends:  Plans shall be to scale, fully dimensioned, legible and to the satisfaction of the Planning Division.
  • Text:  Text prints at minimum 10pt font size. Use a legible font, equivalent or better than Arial, Courier, Helvetica, or Tahoma, set at minimum 10pt when printed.
  • File Name Conventions:  Use the same file naming conventions for all files. Use the project address file description submission number. Do not use commas or hyphens, only spaces. For example:
    • Street Address File Description Submission Number
    • 200 Old Bernal Ave Application Sub1
    • 200 Old Bernal Ave Narrative Sub1
    • 200 Old Bernal Ave Architectural Plans Sub1
    • 200 Old Bernal Ave Civil Plans Sub1
    • 200 Old Bernal Ave Arborist Report Sub1

 

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