The City of Pleasanton’s Engineering Department is currently seeking to retain architectural and/or engineering firm to create publicly biddable project plans, specifications and estimates for improvements to the City’s police firing range to install a Rubber Media Bullet Trap system and associated improvements. The work will include assessment of the facility, partial demo and disposal, cleanup of sand trap, modifications to the existing structure to install a rubber media bullet trap system, automatic moving targeting system and lighting improvements. The work will include addressing the existing sand trap to make room for the foundation for a rubber bullet trap system and modifications/additions to the roofing system and side walls at bullet trap. This Request for Proposal (RFP) describes the Scope of Services, the necessary components of the Proposal, the consultant selection process, and a sample copy of the Design Professional Services Agreement. This RFP also describes the required format of submitted Proposals. Addenda to this RFP, if issued, and project plans and specifications will be sent to all prospective Consultants that the City of Pleasanton has specifically e-mailed a copy of the RFP to and will be posted on the City of Pleasanton website at: http://www.cityofpleasantonca.gov/business/bi ds.asp It shall be the Consultant’s responsibility to check the City of Pleasanton website to obtain any addenda that may be issued. The Consultant’s attention is directed to Appendix A – Proposal Requirements. Submit 3 hard copies and 1 electronic copy in PDF format on a USB flash drive of the Consultant’s proposal. The hard copies and USB flash drive shall be mailed or submitted to the City of Pleasanton prior to 2 p.m., July 22, 2022. Proposals shall be submitted in a sealed package clearly marked “RFP - Police Shooting Range Improvements” and addressed as follows: City Clerk’s Office City of Pleasanton P.O. Box 520, 123 Main Street Pleasanton, CA 94566 Proposals received after the time and date specified above will be considered nonresponsive and will be returned to the Consultant. Any proposals received prior to the time and date specified above may be withdrawn or modified by written request of the Consultant. To be considered, however, the modified Proposal must be received prior to 2 p.m. July 22, 2022. Unsigned proposals or proposals signed by an individual not authorized to bind the prospective Consultant will be considered nonresponsive and rejected. This RFP does not commit the City of Pleasanton to award a contract, to pay any costs incurred in the preparation of a proposal for this request, or to procure or contract for services. The City of Pleasanton reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified Consultant, or to modify or cancel in part or in its entirety the RFP if it is in the best interests of the City of Pleasanton to do so. Furthermore, a contract award may not be made based solely on price. The prospective Consultant is advised that should this RFP result in recommendation for award of a contract, the contract will not be in force until it is approved and fully executed by the City of Pleasanton. All products used or developed in the execution of any contract resulting from this RFP will remain in the public domain at the completion of the contract. Consultants who wish to release information regarding the consultant selection process, contract award, or data provided by the City at any Public Hearing, must receive prior written approval from the City before disclosing such information to the public. The City reserves the right to request additional information and/or clarification from any or all respondents to this RFP. The anticipated consultant selection schedule is as follows: Advertise: June 21, 2022 Walk thru project site (voluntary) July 12, 2022 Last date of Questions to be submitted: July 15, 2022 RFP Due: July 22, 2022 RFP review and evaluation: July 25 – August 5, 2022 Invite for Interviews: August 5, 2022 Oral interviews: August 18, 2022 Cost Negotiation with first ranked consultant: August 19 – 29,2022 City Council Award: September 20, 2022 Contract Award and Notice to Proceed: September 30, 2022 35% Plans January 6, 2023 65% Plans March 31, 2023 100% Plans May 31, 2023 Contract period: September 30, 2022, to May 31, 2023 Any questions related to this RFP shall be submitted in writing to the attention of Kaushik Bhatt, Associate Civil Engineer, via email at firstname.lastname@example.org. Questions shall be submitted before 5 p.m., July 15, 2022. No oral question or inquiry about this RFP shall be accepted. ***** The site walk through will be held at 10 am on July 12, 2022, at 3313 Busch Road, Pleasanton, CA 94566.